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Privacy policy
Data Protection Declaration and the Provision of Information (Art 13 GDPR)
PREAMBLE
First things first: We keep your personal data confidential and conform with the statutory data protection regulations.
We would like to provide you with information concerning which personal data we collect from you in the event of you registering with our candidate portal, why we require it, and who you can contact should you have any questions.
Who is the data protection declaration for?
The declaration is for persons (hereafter also referred to as candidates) who wish to register a career profile on our candidate portal with Talentor free of charge either when applying for a vacancy or when submitting an unsolicited application.
Who are we?
We are the company Talentor Romania (hereafter referred to as “Talentor“) with legal domicile in Bucharest. We are an executive search company that has its headquarters in Austria in addition to it having international franchise partners. We specialize in searching for and advising executives in top to middle management.
Talentor Romania
Managing Director: Irina Pintoi
Address: 20 Jean Texier street, District 1, Bucharest
Telephone: +40 726 185 223
Email: Irina.pintoi@talentor.com
Email address for the data protection officer of the headquarters in Romania is: Irina.pintoi@talentor.com
We have partners in the following locations which are themselves responsible for meeting GDPR regulations in their legal entities.
Why do we process your data?
We use your data in order to provide career advice and for job placements in your country. You can register with our candidate pool for this without you applying for a specific position. As soon as job vacancies exist that match your candidate profile, you will be contacted by a Talentor consultant by email or telephone in order to discuss the next steps with you.
Candidates can also create a profile and thereby apply directly for a specific position. It is unfortunately not always the case however that the first vacancy you actively apply for is successful. In this case, the Talentor consultant shall also contact you by email or telephone as soon as there are other vacancies that match your profile.
What is the legal basis on which we process your personal data?
We process your personal data on the basis of your consent. (Art 6 Par. 1 a and Art 9 para. 2 a GDPR), that you can provide us with specifically and voluntarily. Without your consent, we cannot and shall not process your personal data, the exception being that the processing is (also) carried out in order to meet legal obligations and from a justified interest (Art 6 para. 1 f GDPR) in connection with the assertion, exercising or defending against legal claims.
Neither do you have a legal obligation to disclose your personal data, nor does a contractual one exist. However, we are unable to accept any job applications from you without your personal data and we are also unable to inform you with regard to appropriate job vacancies.
Which personal data do we collect and process?
The following data are collected when you create a profile, we then processing them later:
- IP address, registration data (login, password)
- Personal data (first name, surname and date of birth)
- Address data
- Contact data (e.g. telephone number, email address)
- Application documents (e.g. curriculum vitae or certificates)
- Career (e.g. information concerning your previous employment)
- Educational data (e.g. study or school qualification data)
- Vocational requirements (e.g. desired extent of the employment, the desired salary, period of notice)
- Skills & qualifications (e.g. supplementary training, certificates, languages, hobbies)
- Date and time (of the registration or update)
- Job interviews, memos, and remarks concerning your profile (e.g. information concerning why you wish to change jobs)
- Residence permit (from candidates from non-member states)
- Email communication with the consultant
- Job positions that we suggest to you or that you apply for
- Indexing your profile in order to find it easier
Does profiling take place?
Our recruiting process does not include any automatisms that result in candidates being automatically removed from the application process or being automatically recommended to one of our clients. The decision concerning which candidates are to be contacted regarding which positions or whether their data are to be forwarded to one of our clients, is always made by the responsible Talentor consultant.
Candidate profiles are indexed in the candidates database in order to find them easier, enabling appropriate job positions to be suggested efficiently. The indexing includes data from the application documents regarding the skills and qualifications or the career. When new job vacancies exist, these tags are used in order to match the candidate profiles and all of the other data with the job requirements.
The Talentor consultants also use search algorithms in order to match candidate profiles with job positions. With the assistance of this method, it is also possible to find candidates that use synonymous terms in their advertising documents.
Who is provided with your data?
Talentor employees
In order to fulfil the purpose, Talentor employees have access to all of the data stipulated under “Which personal data do we collect and process?” depending of the place of your residence.
Talentor clients
We suggest matching job positions to you in the scope of the recruiting process. After an interview at Talentor or after we have contacted you, we forward your data for a specific job position to individual clients. The client is not granted full access to your data, a so-called candidate report is generated as a PDF document. This report is issued in relation to the position and comprises your master data (personal data, address and contact data), your professional requirements (e.g. desired salary or period of notice), the appraisal of the Talentor consultant on the basis of the interview and the memos. Our clients are placed under a contractual duty of confidentiality and secrecy.
Technical service provider
We are supported with the provision of our services by service providers (so-called order processors). Examples of such service providers are the producer of our recruiting software or the hosting providers that provide us with the server for the operation of the software. These service providers have access to your data on a case by case basis for maintenance purposes. They have a contractual duty of confidentiality in addition to them being contractually obliged to implement data security measures, whereby the adherence to these measures is regularly checked by us.
Additional recipients
It could be possible that we have to grant authorities or courts of law access to your data on a case by case basis for the purpose of fulfilling legal obligations or in order to defend ourselves against legal claims.
What are your rights?
The General Data Protection Regulation (Articles 15 to 22) stipulates that you have information, deletion, restriction, data transfer, amendment and contradictory rights. We would like to explain some of these rights to you in more detail:
- Your information and amendment right
- Your right to have your personal data revoked or deleted
- Your restriction, data transferability and contradiction rights in addition to measures in connection with the automated making of decisions
You also have the right to file a complaint with the data protection authority should you believe that your rights have been infringed. The contact data of the European data protection authority: https://edps.europa.eu/data-protection/our-role-supervisor/complaints_en.
How long do we store your personal data for?
Your personal data are basically stored until such time as you revoke your granted consent. It is possible however that statutory documentation obligations or the documentation for the assertion and exercising of legal claims or the defence against such, can necessitate the data being processed after receipt of your declaration of revocation. In such cases, we shall inform you that your data is still be processed and the reason for this in addition to us informing you of its deletion.
We reserve the right to delete the profiles of candidates who we have been unable to offer a matching job to for a long time. Should you find an interesting vacancy later, you can always create a new profile.
Please note that under certain circumstances, a deletion cannot take place immediately but with a delay on the basis of legal obligations or in order to assert or exercise legal claims or in order for us to defend ourselves against such claims.
Who can you contact?
Please contact our data protection officer depending on your place of residence in Europe if you have any questions concerning this data protection declaration or on the exercising of your rights:
Talentor Romania
Data Protection Officer: Irina Pintoi
Email: irina.pintoi@talentor.com
/// Talentor Romania
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